Career Opportunities >> Bookkeeper - Office Manager
Bookkeeper - Office Manager
Title: Bookkeeper - Office Manager
Department:Administrative Staff
Location :El Monte, CA

Position:  Bookkeeper – Office Manager


Role: The role of the office manager is to maintain the office services by organizing office operations and procedures via a range of administrative, clerical, and financial tasks.




To ensure client trust accounts are maintained in accordance with regulations.

To prepare payroll bi-monthly.

To establish new staff and educate staff members in payroll responsibilities as necessary.

To distribute funds as requested.

To manage clerical systems and equipment.

To implement office managerial tasks as delegated by the Comptroller and Executive Director.




Bank Reconciliations

All Trust accounts: Hope House, ARF, CCF Children’s SPGH, ICFDD-H, EBSH


Client Trust Accounts

Do P & I ledgers for clients

Disburse client’s funds and maintain receipts on all expenditures

Post P & I funds received

Complete community outing receipts and recording breakdown by client for reimbursement

Write hand checks and post to P & I accounts

Petty Cash disbursements

Provide funds for community outings

Prepare P& I audit and review with reviewer

Prepare P& I ledger for each quarterly IPP review


Accounts Receivable

All bank deposits

Post P & I funds



Check all invoices; reconcile statements



Prepare payroll bimonthly

Review all employee time cards – issues with submission

Calculate sick and vacation pay

Work with administrators when they need help with payroll

Insert newsletters and seal paychecks


Deal with everyday office and IT issues

Invoicing and Tracking of Parents share of cost

Track payments

Prepare and issue invoices


Assist Human Resources Director in Terminations

Prepare pay check for distribution



Orient new employees regarding payroll system.


Car accident reports and insurance carrier


Assist Executive Director with scheduling speaking engagements



  1. Attainment of 18 years of age
  2. Provides health screen and tuberculosis test.
  3. Fingerprint clearance
  4. Interpersonal skills to interact with other staff
  5. Bookkeeping skills
  6. Computer, clerical, and filing skills



Reports to: Comptroller


Evaluated by: Comptroller and Executive Director

Hourly Rate: $15.00- $20.00


Hours:    Non-exempt  Full Time 8 am – 4:30 pm

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